Legal entity name changes & ownership updates (credit business example)

Summary
Legal name or ownership changes require documentary evidence and coordinated approvals across Legal, Compliance and Investment teams. This article explains required documents, the workflow, and expected timelines.

When to submit

• Entity legal name change, ownership/UBO change, merger, or rebrand.

Required documents (typical)

• Certified board resolution approving the change
• Updated certificate of incorporation / formation document
• Updated partnership agreement, bylaws or equivalent (if applicable)
• KYC/KYB pack for the new ownership structure (UBO disclosures)
• Tax/regulatory filings evidencing the change (if applicable)

Workflow (high level)

1. Intake creates a parent ticket and links to the entity record.
2. Validation: corporate registry check and Compliance KYC/KYB refresh.
3. Parallel subtasks: Legal (contract amendments), Compliance (KYC), Investment Ops (portfolio docs), Accounting (tax), Systems (data updates).
4. Approvals: Legal + Compliance (+Investment Director for high risk). Approvals are timestamped and recorded.
5. Propagation: update canonical entity record and downstream systems; issue notices if required.

Timelines

• Simple name change (documents provided): target 7–10 business days.
• Changes requiring EDD/regulatory filings: typically 15–30 business days.

Deliverables

• Updated entity record and change event log.
• Copies of amended contracts and confirmations.
• Audit pack (ticket timeline, approvals, attachments) available on request.

FAQ

• What if KYC fails? — The process will pause; Compliance notifies you of remediation steps.